Website Privacy Statement

Introduction

Med Communications, Inc and Med Communications International SÀRL, including its wholly owned subsidiaries (together referred to as “Med Communications”), are a contract medical affairs company that works within the pharmaceutical and biotechnology industries. This Med Communications Website Privacy Statement applies to all Personal Information (information that can identify you) received and processed by Med Communications. Please read this Privacy Statement in conjunction with the Med Communications Privacy Policy before using the Med Communications website, submitting information to Med Communications via a website, or contacting Med Communications by any other means.

How does Med Communications collect information online?

By accessing and using the Med Communications website, you agree and consent to the collection, use, and disclosure of your Personal Information as outlined in this Website Privacy Statement. The Med Communications website may collect information that could be potentially personally identifiable about your visits without you actively submitting such information. Unidentified information may be collected using various technologies, such as cookies and web beacons. Cookies are small text files that are transferred to your computer’s hard disk by a website. Web beacons (also referred to as GIF files, pixels, or internet tags) help Med Communications understand how you navigate around the Med Communications website. As part of your use of the site, your internet browser automatically transmits to the Med Communications website some of this unidentified information, such as the URL of the website you just visited and the browser version your computer is operating. Passive information collection allows us to compile statistics, analyze trends, and otherwise administer and improve the Med Communications website. Certain features of the Med Communications website may not work without use of passive information collection technologies. Information collected by these technologies cannot be used to identify you without additional information.

 

Med Communications may also allow social media companies (eg, LinkedIn) to put “widgets” on the Med Communications website. These third-party tools may also be used to track you across websites. For example, as long as you are logged in to LinkedIn, every time you land on a webpage that has a LinkedIn widget, LinkedIn will know you are on that webpage. Med Communications does not control the privacy practices of these third parties.

What choices do I have about how the Med Communications website collects and uses my Personal Information?

You may always limit the amount and type of Personal Information that Med Communications receives about you by choosing not to enter Personal Information into forms or data fields on the Med Communications website. Some online services, such as requests for information on services can only be provided to you if you provide Med Communications with appropriate Personal Information. You may also be provided with preference questions or preference boxes allowing you to indicate that you do not want the Med Communications website to use tracking technologies, such as cookies, to “remember” your Personal Information, such as user IDs or mailing addresses, on return visits. However, as with many websites that use tracking technologies to collect unidentified information, the Med Communications website does not provide you with the ability to opt out of these tracking technologies. Some internet browsers allow you to limit or disable the use of tracking technologies that collect unidentified information. As Med Communications does not control the tracking technologies of these third parties, you should review the browser settings you have set up directly with them. Med Communications does not collect or disclose your browsing behavior for third-party marketing purposes.

How does Med Communications secure Personal Information collected on the Med Communications website?

It is company practice to ensure that the Med Communications website is secured using commercially reasonable, technical, procedural, and administrative safeguards proportional to the sensitivity and volume of data processed. However, the confidentiality of Personal Information transmitted over the internet cannot be guaranteed. Med Communications urges you to exercise caution when transmitting Personal Information over the internet. Med Communications cannot absolutely guarantee that unauthorized third parties will not gain access to your Personal Information; therefore, when submitting Personal Information to the Med Communications website, you must weigh both the benefits and the risks. Med Communications has no control over third-party websites or their content, and the Med Communications Privacy Policy does not apply to such websites. This also applies to those business partners or social media services that have sharing tools or widgets on the Med Communications website (eg, LinkedIn). As Med Communications does not control the privacy practices of these third parties, you should review the privacy settings you have set up directly with them.

How does Med Communications protect the privacy of children on the Med Communications website?

The Med Communications website is not intended to collect or use any Personal Information from children (“children” are individuals who have not reached the age of majority in their residential jurisdictions). Med Communications does not knowingly allow children to communicate with Med Communications, or use any of the online services provided by Med Communications. Should you suspect that a child of whom you are the parent or legal guardian has provided us with Personal Information, please contact Med Communications using one of the methods specified below and Med Communications will work with you to address this issue.

Your rights and contact information

Where individuals have rights under laws applicable to them and upon written request, Med Communications will grant individuals access to Personal Information that it holds about them, subject to any legal restrictions. In addition, Med Communications will permit individuals to correct, amend, or delete information that is demonstrated to be inaccurate or incomplete or to object to processing of certain types of information or to data portability, in certain circumstances and subject to certain exceptions provided by law. Med Communications may not be able to comply with a request where Personal Information has been destroyed, erased, or made anonymous in accordance with company record retention obligations and practices. In the event that Med Communications cannot provide an individual with access to his/her Personal Information, Med Communications will provide the individual with an explanation, subject to any legal or regulatory restrictions. Please notify us of your wishes by contacting Med Communications by telephone at +1 (877) 477-0977 or +1 (901) 578-3200 or by e-mail at quality@medcomminc.com. Alternatively, letters may be sent to the following address:

Med Communications, Inc.
Attn: Privacy
20 Dudley Street, Suite 700
Memphis, TN 38103, USA

All communications to Med Communications should include the sender’s name and contact information (such as e-mail address, phone number, or mailing address), and a detailed explanation of the request. In addition, communications related to the Med Communications website should include, as applicable, the e-mail address used for registration and the Med Communications webpage address on which Personal Information was provided (eg, https://medcommunications.com/contact). E-mail requests to delete, amend, or correct Personal Information should include “Deletion Request” or “Amendment/Correction Request”, as applicable, in the subject line of the e-mail. Med Communications will endeavor to respond to all reasonable requests in a timely manner, and in any case, within any time limits prescribed by applicable local law. If you have questions or complaints regarding our privacy policy or practices, please contact us at quality@medcomminc.com or at the mailing address provided above.

Enforcement

Med Communications will investigate and attempt to resolve any complaints and disputes regarding use and disclosure of Personal Information in accordance with the principles contained in this Website Privacy Statement. If you have an unresolved privacy or data use concern that we have not addressed satisfactorily, please contact our Corporate Compliance Officer at medinfo@medcomminc.com.

Changes to the Med Communications Website Privacy Statement

Med Communications reserves the right to amend this Website Privacy Statement to reflect technological advancements, legal and regulatory changes, and company business practices, subject to applicable laws. If Med Communications changes its privacy practices, an updated version of this Website Privacy Statement will reflect those changes. Med Communications will provide notice of such changes by updating the effective date listed on this Website Privacy Statement. It is your responsibility to check this Website Privacy Statement frequently to view any amendments. Your continued interaction with Med Communications, in the activities covered above, will be subject to the then-current Website Privacy Statement.

Last Updated: 29 November, 2018